Proven broad & deep track record

Asset Acquisition - Suitability Review, ECM Selection & IM Roadmap


Situation

Our client had acquired assets in a mature province and requested assistance to plan and manage the acquisition and integration of the purchased information, focusing on unstructured documents.

A strong driver was to ensure that the acquired information suffered no loss and maintained its usefulness and value on transfer.  Our client was concerned that its existing repositories might not be able to store the transferred information satisfactorily.

Venture was requested to undertake a review of the business requirements, understand our clients current information management environment, gather requirements for EDM and physical records and produce analysis and recommendations.


Solution

In order to keep to the customers tight deadline for the succesfull completion of the transfer, a project was initiated by Venture consultants that split the project into a three stage process: 

Step 1:  Information Gathering – Client Personnel

Key stakeholders and other nominated client personnel from surface, sub-surface and support disciplines were identified and interviewed.  The objectives were:

  • To understand our clients overall  objectives for the business environment and the key success criteria                                                                                    
  • To gather requirements and information on the current state from stakeholders and users                                                                                                   
  • To understand the current document and information management environment

Step 2: Information Gathering – Solutions Overview

A number of the primary vendors of EDM systems were invited to outline their solutions for document management systems. This included aspects such as the user interface, records and document control systems, experience in O&G and engineering environments.

Step 3:  Analysis of the Findings and Recommendations

 Recommendations were made to the customer around the potential development of the IM environment to support the acquried assets and their newly obtained operator status. It was also recommended that a new EDM system be put in place for the control of all technical information relevant to the operatorship and on-going maintainance of the production platform. 


Benefits


  • Options identified - Using the information gathered, and based on our experience of selecting and implementing EDM, Knowledge Management and general information management systems, options were identified and recommendations made.                                                                                                                                                                                                                                                                                                                                    
  • Doc Control System Selected - It became apparent that there was a pressing need for document control and concurrent engineering.  Part of the study reviewed several of the leading document control providers and assessed their capability to deliver a solution within the three month implementation timescale.                                                                                                                                                                                                                                                                                               
  • Prioritised schedule developed - A high-level roadmap was created for building an environment to support our clients information management goals.

Client Spotlight

BP
BP

From advisory services and data management through to EIM, Venture has delivered a wide range of Information Management solutions to BP’s upstream business